For Sports Admins

Run the Front Office in Minutes, Not Evenings

Sportz Track is sports academy admin software that automates enrollments, batch changes, fee reminders and parent updates, and puts every center, batch and payment on one screen.

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  • Your data migrated for you
  • Staff trained in week one
  • Works on mobile
Sportz Track admin dashboard showing total centers, batches and athletes, a center-wise head count, an activity calendar and top coaches

What Changes

An Admin’s Week, Before and After Sportz Track

The same five jobs fill every academy admin’s week. Sportz Track turns each one from a manual follow-up into an automatic step.

0 of 5 jobs automated

  1. Enrollment

    Right nowA parent fills the form at the front desk, you type it into Excel that evening, then find the batch was already full.

    With Sportz TrackParents register online and the athlete lands in the right batch.

  2. Fee follow-ups

    Right nowYou scroll through UPI screenshots on WhatsApp to work out who paid, then send the same polite reminder to everyone who didn’t.

    With Sportz TrackAutomatic reminders with a payment link go out before and after the due date.

  3. Reschedules

    Right nowRain washes out the 5 pm session. You message six batch groups, then field calls from the parents who missed it.

    With Sportz TrackOne change notifies every affected coach and parent.

  4. Attendance

    Right nowCoaches send a photo of the register at night, if they remember, and you copy the ticks into a sheet.

    With Sportz TrackCoaches mark attendance on mobile and it syncs instantly.

  5. Owner reports

    Right nowThe owner asks how last month went, and your morning disappears stitching three spreadsheets together to answer.

    With Sportz TrackCenter and batch reports are ready to export to Excel or PDF.

Built For Admins

Every Daily Task, One Platform

Five tools cover the full front office: enrollment, fee collection, scheduling, athlete records and reporting.

Center details screen in Sportz Track listing the coaches, batches and athletes at one center, with all batches and their sports

Enrollment & Batches

Enroll Athletes and Fill Batches Without the Back-and-Forth

Online registration forms feed straight into the right center and batch, with capacity limits and waitlists handled for you.

  • Online registration with document upload
  • Batch capacity, waitlists and transfers
  • Trials and one-time camps as separate programs
Learn about enrollment and onboarding
Fee plan setup screen in Sportz Track for creating monthly, termly and instalment fee plans

Fee Collection

Stop Chasing Fees on WhatsApp

Automated reminders, payment links and instalment plans keep dues current, and every receipt reconciles against the athlete’s record.

  • Monthly, termly or instalment fee plans
  • Auto reminders before and after due dates
  • Discounts, sibling offers and late fees
Learn about fee payments
Training schedule calendar in Sportz Track showing sessions by day across batches

Scheduling

One Calendar for Every Center, Ground and Coach

See every session across your academy, spot clashes early and push changes to coaches and parents at once.

  • Session, ground and coach calendars
  • Bulk reschedules with instant notifications
  • Holiday and rain-off handling
Learn about scheduling
Athlete profile in Sportz Track with guardian contact, center, injury history, tests attended and overall performance

Athlete Records

Every Athlete Profile Complete and Up to Date

Attendance, assessments, injury logs and guardian contacts sit in one record that follows the athlete across batches and seasons.

  • Attendance marked by coaches on mobile
  • Assessment and progress history
  • Injury logs and medical notes
Learn about athlete profiles
Financial analytics report in Sportz Track with net figures, payroll, revenue trend and sport-wise revenue

Reporting

Answer the Owner’s Questions Before They Ask

Collections, attendance, batch fill rates and coach hours by center, ready to export whenever you need them.

  • Center and batch performance reports
  • Collections and outstanding dues
  • Export to Excel or PDF
Learn about reporting and analytics

We Switch You Over

Moving Off Spreadsheets Shouldn’t Cost You a Season

Our team migrates your data, trains your staff and stays on call after you go live.

  1. Guided Onboarding

    We import your athletes, batches and fee plans from your existing sheets and set up your centers with you.

  2. Staff Training

    Live walkthroughs and short videos so admins and coaches are confident from the first week.

  3. Responsive Support

    Reach a real person on chat, phone or email when something needs fixing during a busy session.

Questions

What Sports Admins Ask Us First

What does a sports admin use Sportz Track for?

Daily front-office work: enrolling athletes, assigning batches, collecting fees, rescheduling sessions, keeping athlete records and preparing reports for the academy owner, all from one dashboard.

Can we import our existing athlete and fee data from Excel?

Yes. Our onboarding team imports your athletes, batches and fee plans from your existing spreadsheets and sets up your centers with you, so you do not re-enter data by hand.

How do automatic fee reminders work?

Reminders go out on their own before and after each due date with a payment link. Each payment reconciles against the athlete’s record, so your list of outstanding dues stays current without manual checking.

Can one admin manage several centers?

Yes. Every center, ground, batch and coach appears on one calendar and one dashboard, and reports can be filtered by center or batch.

Do coaches and parents need to learn a new tool?

Coaches mark attendance on the mobile app. Parents receive notifications and pay through a link in their browser, so they do not need to install an app.

Can I control what coaches and staff can see?

Yes. Each coach and staff member gets role-based access, so they only see and edit the centers, batches and records their role needs.

Which reports can I export?

Collections, outstanding dues, attendance, batch fill rates and coach hours, by center or batch, exported to Excel or PDF.

Also Built For

Explore Every Solution

One platform, six entry points: by the kind of organisation you run, and by the role you play inside it.

Give Your Admin Team Their Evenings Back

See Sportz Track set up around your centers and batches in a 30-minute demo.

Book a Demo Talk to Sales